Adding an Email Signature in Outlook

  • Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.

  • On the E-mail Signature tab, click New.
  • Type a name for the signature, and then click OK.
  • In the Edit signature box, type the text that you want to include in the signature.
  • To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
  • To add elements besides text, click where you want the element to appear, and then do any of the following:
  • Options
    How to
    To add an electronic business card
    Click Business Card, and then click a contact in the Filed As list. Then click OK
    To add a hyperlink
    Click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK
    To add a picture
    Click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.
  • To finish creating the signature, click OK.
    Note The signature that you just created or modified won't appear in the open message; it must be inserted into the message.